Parent Package

When admitting a new child into your ECD center the admissions package may consist of the following:

Admissions Agreement – Developed specifically for ECD centers and it is POPIA compliant.

Application for Admission – Collects the parent’s information, medical aid and billing info.

CPA Direct Fixed Regulations – This document is your declaration that you abide by the Consumer Protection Act. It is signed by the principal and handed to the parents.

Children’s Personal Information and Medical History Form – This form collects comprehensive information on the children. It is heavily protected by the POPIA.

Emergency Medical Form for Children – The parents complete this form and the information is required for your emergency processes.

Letter from the School Nurse or HoD H & S – This letter is used to inform the parents of your health and safety processes.

Parent Handbook – this letter goes out to each family so that they know the norms and standards in your ECD center.

Data Subject Letter for Consumers – in terms of POPIA this letter goes to the Competent Person (parent or guardian of the child) to obtain permission to process their data.

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Admin

Once the parents have completed and signed all the admissions documentation, then these templates are used by the administrators to finalise the admissions process.

Admissions Policy – required for DSD registration.

Admissions File Checklist – Use this Checklist to make sure that whenever a new child is enrolled, your files and processes are always complete.

Allergy List and Dietary Requirements Register – Update this form from the information on the Application for Admission.

Inclusion and Disability Policy – This policy details how you manage children with disabilities if you admit them, and also how you deal with a lag or barrier to learning that children may experience periodically.

Click through to get the templates